Steps to follow to submit an undertaking application – Non-profit legal person
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Steps to follow to submit an undertaking application – Non-profit legal person

To help you submit an undertaking application for a refugee, read the following instructions carefully.

Step 1: Verify the eligibility of your organization

Legal persons can submit an undertaking application if he or she meets the following conditions:

  • Are incorporated under part III of the Companies Act (chapter C-38), the Religious Corporations Act (chapter C-71), the Roman Catholic Bishops Act (chapter E-17), the Factories Act (chapter F-1), the Professional Syndicates Act (chapter S-40) or be a non-profit incorporated organization under a law enacted in Canada or in a province if it carries out activities in Québec and is registered in accordance with the Act respecting the legal advertising of businesses (chapter P-44.1);
  • Have been exercising its activities for at least two years;
  • Are not a political party or a party authority within the meaning of Chapter I of Title III of the Election Act (chapter E-3.3);
  • Have fulfilled the monetary obligations consented to in accordance with an undertaking agreement made as a sponsor and, if not, have reimbursed the  amounts paid in accordance with the Individual and Family Assistance Act (chapter A-13.1.1) or the Immigration and Refugee Protection Act (L.C. 2001, c. 27);
  • Have fulfilled their obligations under Sections 68 and 93 of the RIQ (Regulation Respecting Immigration to Québec) over the last two years (RIQ, Section 94);
  • Not have benefited, in any form whatsoever, from an undertaking agreement made for a foreign national and his or her accompanying family members (RIQ, Section 95).


Step 2 : Prepare your undertaking applications


Section 1 — Who can be included in an undertaking application?

An undertaking application covers the principal sponsored person and, if applicable, his or her spouse and dependent children.

A separate undertaking agreement must be signed for any other person who does not fit the definition of a spouse, de facto spouse or dependent child (e.g.: parents of the principal sponsored person, child who does not meet the definition of dependent child).

Section 2 —Documents to provide to the MIFI when submitting an undertaking application

Please note that all documents submitted to the MIFI must be written in French. If you submit translated documents, you must submit the original, full translation translated by a recognized translator. All documents submitted in a language other than French will be returned to the organization and considered missing.

  • A. List of documents to include with your first undertaking application (only once per application intake period)
    • Updated list of the administrators in your organization;
    • Copy of the most recent financial statements that present the organization’s situation in the last two fiscal years (please refer to section 3 A. “Requirements regarding financial statements”);
    • Representation mandate (power of attorney) (if applicable);
    • The organization’s deed of incorporation or charter;
    • Regulations of the organization in effect;
    • Proof of registration in the Registre des entreprises du Québec.


  • B. List of documents to include with each undertaking application submitted to the MIFI
    • Undertaking application form (please refer to Section 3 B. “Explanatory notes regarding undertaking application forms”);
    • Proof of identification for each person referred to in the undertaking application;
    • Resolution of the organization’s Board of Directors, confirming their commitment to sponsor the person referred to on the application and the appointment of a “proxy”.(The person appointed as a “proxy” is the only person in the organization who is authorized to sign the undertaking agreements and receive correspondence).


In accordance with Section 55 of the Québec Immigration Act, the Ministère may request that any additional document or information that it deems pertinent to the evaluation of the application be provided.

Section 3 — Additional information regarding documents to provide

  • A. Requirements regarding financial statements to provide to the MIFI
    • Financial statements must be annual;
    • They must be accompanied by a review and audit engagement report signed by a Chartered Professional Accountant (CPA);
    • It is recommended that financial statements be submitted following the restricted fund method of accounting;
    • All sources of income that are not part of the organization’s own assets will not be considered in the financial evaluation.

Please note that the MIFI may require that an organization’s financial statements be audited if it considers that an audit is necessary for its evaluation.

  • B. Explanatory notes regarding undertaking application forms

Make sure that you fill out all the sections of the Formulaire d’engagement – Sélection des personnes réfugiées à l'étranger - Personne morale form (In french only – PDF, 145 KB) (Undertaking Application Form – Selection of Refugees Abroad – Non-Profit Organization), paying special attention to the following sections:

Section 2, box B “Accompanying family members of the principal sponsored person” – You must enter the names of the persons who fit the definition of family member and are living with the principal sponsored person or whose contact information you have and who will be able to arrive in Québec with the principal sponsored person.

Section 2, box C “Non-accompanying family members of the principal sponsored person who are covered by the undertaking” – Enter the names of all family members who would accompany the principal sponsored person if they could. For example, this could be a spouse or dependent child whose whereabouts are unknown or who is in his or her country of origin or some other country and whose application cannot be processed simultaneously by Immigration, Refugees and Citizenship Canada. It is important to include this person on the undertaking form and inform the principal sponsored person that he or she must also include this person on his or her application for permanent residence.

Section 4 “Welcoming and integration plan” - You must clearly identify any person, group or host committee participating in the sponsorship with you. You must also indicate the role that these sponsorship participants will play by checking off the appropriate boxes.


Reminder - Accuracy of information provided

The Ministère de l’Immigration, de la Francisation et de l’Intégration may verify or have verified with third parties the accuracy of the information provided on your application. It may reject an undertaking application because it contains false or misleading information or documents, and may refuse to consider an undertaking application from a person who has provided false or misleading information or documents within the last two years or less. The Ministère may also initiate criminal proceedings against the sponsor if it provides false or misleading information.


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Last modification : 2020-01-13
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